Benefit Specialists
INFORMATION FOR AGENCY HR BENEFIT SPECIALISTS
Below are forms and information for the Human Resource Benefit Specialists at each agency or employer who are counseling employees on benefit options and procedures.
FORMS AND INFORMATION
Benefit Specialist Handbook (Updated 09/2024)
New Benefited Employee Checklist (Updated 01/2024)
New Benefited Employee Checklist AWEC/TPO1 (Updated 01/2024)
Termination/Transfer/Less than 80 Checklist (rev 9.2021) Employees who have terminated, transferred, or are at jeopardy of falling below 80 paid hours in a month. Please note that this form is interactive, but it must be downloaded first.
Military Reservist Called to Active Duty Employees who will be on a long term deployment and must elect to keep or drop benefits
Direct Payment Authorization (rev 01.2024) Deployed military who pay the premium from a checking account
State Auditor's Office Vendor Payment Form Direct deposit from a reimbursement account
HR Portal - Contact Information Change Instructions (Updated 9/2022)
HR Portal - Adding Employees Instructions (Updated 9/2022)
PRESENTATIONS - Not for distributon, HR view only
2022 Benefit Specialist Presentation
CORRECTION: 2022 video lists the States where MASA coverage is not available, however it shows one of those as South Dakota but it is NORTH DAKOTA.
ONLINE ORIENTATION - for Employees
An online orientation is available for your employees to use if your agency/entity human resources office has chosen to utilize. Be aware this is not intended to replace the function of HR. Any employee who is provided the training link and agency key, is responsible for completing and obtaining the new hire checklist at the end. The checklist must be provided to HR and forwarded to EGI before any benefit enrollment will be honored. If you have questions regarding the online training, please contact Karissa Toalson at 307-777-8657 or email karissa.toalson@wyo.gov.
Agency/Entity KEY for Employee Access (Not for distribution, HR view only)
Link to the online Training is: http://wyotraining.wyo.gov/login/index.php
HR TRAINING
Benefits Training for new Human Resource personnel is available from EGI monthly and refresher courses are held quarterly. The training presentation is developed from the contents of the Benefit Specialist Handbook. Whether you are a new HR employee or you are an existing HR employee and need a refresher, please email karissa.toalson@wyo.gov to sign up for a scheduled training. If your agency has a new HR staff member, please reach out to Karissa for the appropriate material/forms and to schedule a short HIPAA training to gain access to the EGI Portal to assist on entering employees while waiting for the next training session. New HR staff should not conduct an orientation with an employee until they have successfully completed a full day training. Failure to do so will result in access removal from the EGI Portal.
Refresher Training : Held via Google Hangout Meeting from 8:00am - 12:00pm
2024: 03/14 Thurs, 06/26 Wed, 07/17 Wed, 10/25 Fri
2025: 01/14 Tues, 04/22 Tues, 07/22 Tues, 10/23 Thurs
Full Day Training: Held in person at WY State Library Building from 8:30am - 4:30pm
2024: 01/10 Wed, 02/07 Wed, 03/06 Wed, 04/10 Wed, 05/08 Wed, 06/04 Tues, 07/10 Wed, 08/07 Wed, 09/11 Wed, 10/09 Wed, 11/06 Wed, 12/11 Wed
2025: 01/08 Wed, 02/12 Wed, 03/12 Wed, 04/09 Wed, 05/07 Wed, 06/11 Wed
Please reach out to Karissa if you want to schedule a separate training for your team who process benefits with your employees on a specific topic or just a general refresher course, etc.