MOTOR POOL APPROVED VENDOR LIST 
AND MAINTENANCE INFORMATION 


REPAIR AND MAINTENANCE INFORMATION

Who do I contact?
Whenever possible, repairs/maintenance should be done at the Motor Pool shop located at 723 West 19th Street in Cheyenne.  If you are unable to use the Cheyenne shop, call Motor Pool for instructions or refer to the list of vendors provided in the driver’s book provided with all vehicles.
Local............................................................................... 307-777-6857
Toll Free........................................................................ 1-800-442-2375
After Hours Emergency............................ 307-777-4321 WY Hwy Patrol Dispatch

NOTE: Any repairs or maintenance costing more than $150.00 must be authorized by MVMS. This can be done by having the vendor call our toll free number (1-800-442-2375) during normal business hours. When signing the invoice, and the bill is over $150.00, please be sure there is an authorization number noted on the invoice.

What if I have a break down?
If a Motor Pool vehicle is broke down in an isolated area, or Motor Pool is closed and you are unable to contact us, you are authorized to arrange for a tow. Please refer to the list of vendors in your driver’s book, as these vendors are approved and set up with charge accounts. This will prevent any out-of-pocket expenses on your part. Please use good judgment and contact MVMS as soon as possible.

How often do I have the oil changed?
On vehicles that are utilized mainly for highway travel, MVMS recommends changing the oil every 7,500 miles. Those vehicles driven on and off road, or low, in-town speed, are recommended at 5,000 miles or 6 months, whichever comes first. During this oil change, tires should be rotated and inspected along with the undercarriage, exhaust system, suspension system and also check fluid levels and leaks.

What else do I need to know?
All invoices must show the vehicle’s asset number (located on the inside of the driver’s door or on the fuel key), vehicle license number, make, model and mileage. This expedites the handling of invoices and keeps our vendors happy.  Please send detailed invoices to the Motor Pool via mail, email or fax.  

It is your responsibility to be sure your permanent assigned vehicles are maintained. We are here to assist and address any questions or concerns. Your safety is our top priority and we will work with you to insure that your vehicle is operating safely and efficiently.

You may make arrangements to have our staff maintain your vehicle instead of taking it to an outside vendor by making an appointment while you are in Cheyenne. We automatically make all the necessary inspections on all vehicles that come into our shop for preventative maintenance and can provide you with a loaner vehicle.
 

QUICK REMINDERS

  • Any repairs or maintenance costing more than $150.00 must be authorized by Motor Pool. Please be sure there is an authorization number noted on the invoice. 
  • All invoices must show the vehicle’s asset number (located on the inside of the driver’s door or on the fuel key), vehicle license number, make, model and mileage.